Administrator in an Organization
The duties of an administrator depend on the company that the administrator works for. However, general skills exist that apply to most administrators across varied organizations. One of the primary duties of an administrator is to ensure that the organization operates with efficiency. This requires a set of skills that can handle the many different people and situations within the organization. Specific skills essential to an effective administrator include good communication and being organized.
Planning and Organizing
In organizations, an administrator devises short-range and long-term plans that establish a clear set of objectives that aim to get the organization where it wants to go. For the administrator to succeed in implementing these plans, he must understand the how, when and whom of the plan. Besides planning, an administrator provides efficiency throughout the organization. This allows the administrator to coordinate the efforts of a business to achieve one or a set of goals collectively.
After planning and organizing, the administrator must establish the direction that others in the organization will follow. Leading the individuals within the organization to accomplish a common set of goals requires the combination of resources and an effective support system. An administrator should have interpersonal skills that can manage the many different personalities that exist within the organization. Additionally, an effective administrator will use the capabilities of the staff to make the plan succeed. This includes the delegation of authority, responsibility and control to other supervisory staff.
Another important duty of an administrator involves staffing the organization with the right people. This requires a complete knowledge of the organization and its needs. The administrator must coordinate with human resources and other departments within the organization. Administrators typically want to have active participation in recruiting and screening new individuals for the organization. After hiring new personnel, the administrator should actively appraise the progress of the new employees, applying interventions as necessary to the new hires development.
Liaising Between Management and Staff
An effective administrator is a liaison between management and staff. By engaging both parties, an administrator can find solutions that will meet the demands of both groups. In this role, an administrator may have to grow a tough skin, as she may have to cope with significant dissatisfaction from executives, managers and staff. Being able to remain proactive can help to make the organization a positive work environment, something that is crucial to the development and maintenance of employee morale. The administrator should manage the information, performance and expectations of everyone within the organization and make necessary corrections to benefit the organization.
IMPORTANCE OF AN ADMINISTRATION DEPARTMENT IN A COMPANY
Administration department is backbone of an organization. An effective administrator is an asset to an organization. He or she is the link between an organizations various departments and ensures the smooth flow of information from one part to the other. Thus without an effective administration, an organization would not run professionally and smoothly.
An effective administrator should have the ability:
To understand general concepts of Administration
To enhance the office staff’s ability to manage and organize office effectively and professionally
File in the proper way and filing standard
Develop an appropriate office management strategy
Develop an appropriate assets management strategy
Able to develop administrative procedures
Able to plan and control administrative budget
The duty of an administrator depends on the company that the administrator works for. The main job responsibility of an administrator is to ensure the efficient performance of all departments in an organization. They act as a connecting link between the senior management and the employees. They provide motivation to the work force and make them realize the goals of the organization.
Office administration is one of the key elements associated with a high level of workplace productivity and efficiency. It is very difficult to run an organization without a good administration faculty. It is administrator, who makes the rules & regulations and applies these rules in an organization.
Sometimes, it is thought that the role of an administrator is not important in the company and neglects their presence. But without presence of an administrator an organization can never work in a sound way. All the tasks & all the departments are relates to the administration.
The purpose of this article has been to show that effective administration depends on three basic personal skills, which have been called technical, human, and conceptual. The administrator needs: sufficient technical skill to accomplish the mechanics of the particular job for which he is responsible; sufficient human skill in working with others to be an effective group member and to be able to build cooperative effort within the team he leads; sufficient conceptual skill to recognize the interrelationships of the various factors involved in his situation, which will lead him to take that action which is likely to achieve the maximum good for the total organization.
The relative importance of these three skills seems to vary with the level of administrative responsibility. At lower levels, the major need is for technical and human skills. At higher levels, the administrator’s effectiveness depends largely on human and conceptual skills. At the top, conceptual skill becomes the most important of all for successful administration.
This three-skill approach emphasizes that good administrators are not necessarily born; they may be developed. It transcends the need to identify specific traits in an effort to provide a more useful way of looking at the administrative process. By helping to identify the skills most needed at various levels of responsibility, it may prove useful in the selection, training, and promotion of executives.
Emmanuel Garcia – Turno noche – IEA VICENTE LOPEZ